The Smart Way
to Run Your
Veterinary Clinic
TheVetos is an AI-driven veterinary operating system — built to simplify case management, lab reports, billing, certifications, supplier purchasing, queue management, and patient care for modern clinics.
Everything at a Glance
15 integrated modules — see the full scope of TheVetos before diving in.
Explore in DetailYour Clinic Data is
100% Secure & Private
We know your clinic data is your most valuable asset — patient records, billing, and medical history belong to you and only you. TheVetos is built with security as the foundation, not an afterthought.
All data — in transit and at rest — is encrypted. No unauthorised access, ever.
Each team member sees only what they need. Granular, per-role permissions enforced at every level.
We never sell, share, or use your clinic data. Full data ownership — always. No exceptions.
Enterprise-grade cloud infrastructure with redundant backups. Your records are safe even if local hardware fails.
From clinic owners like you: "The biggest thing that stopped me from switching software was fear of data loss or breach. TheVetos gave me full confidence — my records are mine, always."
Everything Your Clinic Needs,
In One System
From the first visit to financial reports — TheVetos covers your entire practice workflow with intelligent automation.
Case Management
Create and manage full case records with pet details, owner info, visit notes, diagnosis, and treatment history. Enable WhatsApp reminders for follow-ups and vaccinations directly to the owner's mobile.
- Complete pet & owner profiles
- Vaccination & reminder automation
- WhatsApp notifications to owner
- Full case history & timeline
- AI-powered case interpretation
Lab Management
Manage CBC, biochemistry, USG, X-ray, urinalysis, stool, rapid tests, and blood reports with AI-driven interpretation.
- CBC, biochemistry, urine & stool
- USG & X-ray reports
- Rapid tests & blood reports
- AI result interpretation
Invoice & Stock Management
Auto-generate invoices linked to cases, labs, or indoor patients. Full stock tracking for drugs, surgical items, and food.
- GST-compliant invoices
- OPD, IPD & surgery services
- Stock: drugs, surgical, food
- Lab & consult rate management
Indoor Patient (IPD)
Manage hospitalised animals with assigned vet and paravet. Track daily progress and treatments for admitted patients.
- Admit & discharge workflow
- Vet & paravet assignment
- Daily treatment tracking
- IPD patient admission forms
Certificate Generator
Auto-generate professional certificates on clinic letterhead — just enter pet and owner data and download instantly.
- Rabies, health & travel certs
- Neutering & microchip certs
- Euthanasia & operation notes
- IPD patient admission forms
Message Management
Send targeted WhatsApp messages and automated reminders to pet owners — vaccination alerts, follow-ups, and custom notifications.
- WhatsApp message campaigns
- Vaccination due reminders
- Follow-up & appointment alerts
- Custom owner notifications
Clinic Profile Maker
Set up your clinic profile with logo and letterhead. All reports, invoices, and certificates export as branded PDFs instantly.
- Custom clinic letterhead
- PDF export across all modules
- Auto-generated letterhead option
Appointment Scheduling
Streamline your clinic's appointment workflow. Schedule, track, and manage appointments with automated WhatsApp reminders.
- Easy appointment booking
- Daily schedule view
- Automated WhatsApp reminders
- Appointment history per patient
Role-Based Access
Assign granular permissions to every team member. Each role sees only what they need to do their job effectively.
- Veterinarian access
- Paravet / Technician
- Lab Technician
- Receptionist role
Supplier Management
Manage your pharma, surgical, and food suppliers with a full purchase lifecycle — from bill creation and stock auto-update to payment tracking and overdue aging reports.
- Supplier directory with GST, PAN & bank/UPI details
- Purchase bill creation — batch, expiry, MRP, GST per item
- Confirmed bills auto-update your stock inventory
- Payment tracking: cash, cheque, UPI, bank transfer with proof upload
- Aging report: 0–30 / 31–60 / 61–90 / 90+ days overdue buckets
- Supplier ledger with running balance & full payment history
- Overdue bill alerts & outstanding amount dashboard
Waiting Room & Queue Management
Run a professional, organised waiting room with auto-generated token numbers, priority-based queues, and a live lobby display screen. From check-in to consultation — every visit flows smoothly.
- 2-step check-in: search or register patient, assign staff, department & priority
- Auto token numbers (T-001, T-002…) reset daily — easy to call out loud
- Priority levels: Normal / Urgent / Critical / Emergency (pulsing red)
- Departments: Consultation, Surgery, Emergency, ICU, Lab, Radiology, Vaccination, Grooming & more
- Staff queue view — each vet sees only their own assigned patients
- Lobby TV display screen — dark-themed, auto-refreshes every 30 seconds
- Recurring appointments (daily/weekly/monthly) with smart conflict detection
Expense Management
Track every clinic expense with professional-grade tools — 11 built-in categories, inclusive/exclusive tax, recurring bills, multi-receipt attachments, and one-click PDF export. Full analytics for directors, role-based access for all staff.
- 11 built-in categories: Staff & HR, Medical Supplies, Utilities, Rent, Equipment, Marketing, Admin, Vet Services, Vehicle, Insurance & Misc
- Custom sub-categories per expense with icon & colour coding
- Inclusive or exclusive tax — custom tax rates (GST, VAT, etc.) per expense
- Recurring expenses: weekly / monthly / quarterly / yearly — auto-generated daily
- Multi-receipt & attachment uploads per expense entry
- Expense reports with charts — filter by category, date range & payment method
- PDF export of expense reports on clinic letterhead
Accounting & Financial Reports
A complete accounting dashboard for clinic directors — generate P&L, Balance Sheet, Cash Flow, Tax Summary, and General Ledger from your live clinic data. Export every report as CSV or PDF. Multi-currency. Director-isolated.
- Profit & Loss (P&L) — income vs expense breakdown with trend charts
- Balance Sheet — assets, liabilities & equity snapshot at any date
- Cash Flow Statement — operating, investing & financing activity flows
- Tax Summary Report — tax collected vs tax paid in one view
- General Ledger — full double-entry journal with debit/credit accounts
- Manual journal entries for opening balances & adjustments
- CSV & PDF export for every report — ready for your CA or accountant
Pet Owner Portal
Give your registered clients their own dedicated portal — a self-service window into their pet's complete health records. No calls to your front desk. All records auto-linked to their mobile number.
- Cases organised by visit type
- Full lab reports with parameters
- Itemised invoices with payment status
- Multiple pets per owner — all auto-linked
- Vaccination records & next-dose dates
Your Clinic's
AI Assistant
— Always On
TheVetos integrates AI at every step — from interpreting complex lab results and case notes, to answering global veterinary questions, and querying your own clinic's data in plain English. Save hours every single day.
One click on any case or lab report gives instant clinical interpretation, diagnosis suggestions, and treatment recommendations.
Ask anything — drug doses, disease protocols, rare conditions — and get expert-level answers from a global veterinary knowledge base.
Query your clinic data in plain language. Ask anything about your cases, stock, patients, suppliers, revenue, expenses, and financials — the AI answers instantly.
Vaccination reminders, follow-ups, and alerts sent straight to the pet owner's WhatsApp — automatically.
Membership & Loyalty Plans —
Reward Your Best Clients
Create custom membership plans with flexible benefit types, enroll pet owners by mobile number, and let discounts apply automatically at the invoice — zero extra work for your team.
Membership Plans
Create fully custom plans — set the name, price, validity period, and stack multiple benefit types per plan. Each plan is clinic-isolated.
- Unlimited plan creation per clinic
- Mix & match multiple benefit types per plan
- Set validity: monthly, annual, or custom duration
- Activate / deactivate plans at any time
- Director-isolated — your plans stay private
Member Enrollment & Renewal
Enroll any pet owner by mobile number in seconds. Track active, expired, and cancelled memberships with full renewal and cancellation workflows.
- Enroll by mobile — instant lookup
- View active / expired / cancelled status
- Renew or cancel with one click
- 7-day expiry reminder emails to owners
- Full enrollment history & payment records
Membership Dashboard
A real-time summary view for all staff — see active members, expiring soon, and recent enrollments at a glance. No analytics needed for quick status checks.
- Total active members count
- Expiring within 7 days — alert view
- Recent enrollments & renewals
- Available to Director & Receptionist
Quick Mobile Lookup
A fast, single-purpose widget for front desk staff. Type any mobile number and instantly see the owner's membership status, plan name, and active benefits — without navigating to any other page.
- Instant mobile → membership check
- Shows plan name, validity & expiry
- Lists all active benefits for the member
- Available to Director, Vet & Receptionist
Membership Analytics
Director-only analytics dashboard with revenue, discount impact, and monthly enrollment trends. Know exactly how much you've given in benefits and what your membership revenue looks like.
- Total membership revenue collected
- Total discounts given to members
- Monthly enrollment & renewal chart
- Plan-by-plan performance breakdown
Owner Membership Portal
Pet owners can log into their portal and see their active membership details — plan name, validity, all benefits, and full usage history. No phone calls to the clinic needed.
- View current plan & expiry date
- See all active benefit types
- Full discount usage history per visit
- Renewal reminder notification
Auto Invoice Integration —
Discounts Apply Themselves
The membership module bridges directly into your existing invoice workflow. A "🎫 Check Membership" button appears automatically on invoice pages — staff clicks once, applicable benefits appear in a floating panel, and the selected discount is recorded to the member's usage log when the invoice is finalized.
Role-Based Access — Who Can Do What
| Role | Plans | Members | Dashboard | Lookup | Analytics | Owner Portal |
|---|---|---|---|---|---|---|
👔Clinic Director | ✓ Full CRUD | ✓ Full | ✓ Yes | ✓ Yes | ✓ Yes | — Staff |
🖥️Receptionist | 👁 View only | ✓ Enroll/View | ✓ Yes | ✓ Yes | ✗ No | — Staff |
🩺Veterinarian | 👁 View | 👁 View | ✗ No | ✓ Yes | ✗ No | — Staff |
🐾Pet Owner | ✗ — | ✗ — | ✗ — | ✗ — | ✗ — | 🐾 Own only |
Built to Make Vet Life Easier
Everything you rely on daily — designed to be fast, intelligent, and always reliable.
Your Data is 100% Secure
Encrypted end-to-end, role-protected, and hosted on enterprise-grade cloud. Your records are yours — we never share or sell your data. Ever.
AI at Every Step
Built-in AI on every case and lab report. One click delivers clinical interpretation, differential diagnosis, and treatment suggestions in seconds.
Direct WhatsApp Alerts
No third-party apps needed. Enable reminders on any case or vaccination and TheVetos sends personalised WhatsApp messages directly to the pet owner's mobile.
24/7 Support
Our support team is available around the clock — via chat, ticket, or WhatsApp. Always here when you need us.
Clean, Intuitive Interface
Designed for busy clinics, not engineers. Vets, receptionists, and technicians can start in minutes — zero training required.
Works on All Devices
Access TheVetos from any desktop, tablet, or mobile browser. Your clinic stays in sync — anywhere, anytime.
GST Compliant Billing
Generate fully GST-ready invoices with your clinic letterhead in seconds. Services, stock, and lab charges — all correctly categorised.
Branded PDF Output
Every certificate, report, and invoice exports as a professional PDF on your clinic's branded letterhead — instantly shareable with owners.
Complete Pet History
Every pet gets a permanent medical record. Pull up full case history, vaccines, lab results, and invoices for any patient — instantly.
Full Supplier Control
Track every purchase bill, payment, and overdue payable from your pharma and surgical suppliers. Aging reports and supplier ledgers keep your finances clear.
Zero Waiting Room Chaos
Auto-token system, priority queues, and a lobby display screen keep your waiting room calm and organised — even on the busiest days.
Membership & Loyalty Plans
Create custom membership plans with discounts, free visits, and service benefits. Linked by mobile, applied at invoice — your clients feel valued, your revenue stays consistent.
Full Expense Tracking
Log every clinic expense with 11 built-in categories, inclusive/exclusive tax, recurring billing, and receipt uploads. PDF reports always show exactly where your money goes.
Financial Reporting Suite
P&L, Balance Sheet, Cash Flow & Tax reports generated from your live clinic data. CSV & PDF export-ready for your CA or accountant — no spreadsheets needed.
Smart Staff Scheduling
Configure each staff member's working hours and off days. Recurring appointments book automatically around their availability — no double-booking.
Ready to Transform
Your Practice?
Whether you're a solo vet, a multi-doctor clinic, or a veterinary hospital — TheVetos is built to scale with you. Reach out and let's get your clinic set up.
🌐What's Included
TheVetos gives your clinic everything it needs to run efficiently — from day one.